Office Manager

The office manager has a wide range of administrative, technical, and clerical responsibilities to carry out, with an overall responsibility of ensuring the smooth running of the office.

TASKS AND RESPONSABILITIES
- Receive, sort and distribute incoming mail - Monitor incoming emails and answer or forward as required
- Organise / supervise / dispatch daily tasks to staff and check for accuracy
- Prepare outgoing mail for distribution
- Fax, scan and copy documents
- Maintain office filing and storage systems
- Update and maintain databases such as mailing lists, contact lists and client information
- Retrieve information when requested
- Update and maintain internal staff contact lists
- Type documents, reports and correspondence
- Co-ordinate and organize appointments and meetings
- Monitor and maintain office supplies
- Ensure office equipment is properly maintained and serviced
- Perform work related errands as requested such as going to the post office and bank
- Keep office area clean and tidy

EDUCATION AND RESPONSABILITIES
- College Diploma or equivalent
- Previous office experience is requested in similar position
- Competent computer skills including MS Office or equivalent
- Internet skills including use of e-mails, group messaging and data collection
- Numeracy and literacy skills
- Relevant training or certification in office administration is an added advantage